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GetSync'd

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I have a client that receives meeting invites and invite updates. He is not always good at accepting them properly, but he has an assistant that also manages his calendar for him. What we would like to do is anytime any .ICS file arrives in is INBOX, we want to make a copy of it to a public folder, where the assistant can will see it and make sure that his calendar is up to date with those invites and changes.

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trifecta

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He can set up a rule in Outlook 2007/2010 (Tools - Rules and Alerts) to achieve these tasks.

If the assistant decline the meeting request, the email notification in his Inbox will show "This meeting is not in the calendar; it may have been moved or deleted" in the header, and "Accepted by recipient_name on xx-xx-xxxx xx:xx am/pm" if it was accepted.

The copy of email notification in the Public Inbox will be deleted automatically after it has been acknowledged.

In the event that the meeting was cancelled, one of them should be delegated as the primary to acknowledge and remove from Calendar, and the other only need to delete the email notification.

It is not perfect, but it'll do for the time being.

Give it a try.


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GetSync'd

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Sorry, should have been a little clearer. This will need to be done server side, if email client is turned off, these still need to process. Also, this client is all Mac, so needs to be compatible with Mail and iCal.

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sfpete

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We really had to "bamboozle" Kerio into doing this.

There was no means that we could find or determine to make this rule function server side. The options simply aren't there.

What we finally did was setup a dedicated machine (in the server room), who had the exec's (Apple Mail) email account configured... with a rule that said any .ics file would be moved to X folder.

That folder is shared out to the assistant who can then accept/decline there.

Apple Mail chokes running 24x7 sometimes and stops checking mail / processing that rule, so we further had put an iCal alarm on the box that executed an automater action to quit and re-open mail twice a day.

Elegent? no.

Did we have any other options? Not that I could determine.

Does it work? yes.


Let me know where you net out in your quest...
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trifecta

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InfTek wrote on Fri, 20 January 2012 08:07
Sorry, should have been a little clearer. This will need to be done server side, if email client is turned off, these still need to process. Also, this client is all Mac, so needs to be compatible with Mail and iCal.


My temporary workaround for this is to run another Apple Mail session on the server to take advantage of its rules custom action. This only work if you've a small group and for that "Special" person only.

Sorry, I am not really familiar with Apple Mail, and I don't know how good is its rules settings compared to Outlook. It's just a suggestion.

Smile


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