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Home » Kerio User Forums » Kerio Connect » Folder Archive tool? Help : ( (I need a way to archive users folders from their inbox.)
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koopa

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Hi,

I work in construction. I have about 60 users out there. Our construction projects can go from 8 months to a few years. All communications are saved for years after the project completion.

I have users with 4 gigs of emails/attachements that after the completion of the project I have to archive. These people are scattered across Oklahoma. Is there a program that will let me choose a single folder of a users inbox and allow me to archive the messages? How can I achieve this task?

Currently I setup the account on a desktop here locally to the server and run an Outlook archive on the folder. But, that large of a box doesn't want to sync properly and takes quite some time.

ANy ideas? This is such a pain!

TIA
Chase
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pcunix

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It is a pain and it is a feature I wish Kerio would add.

It's possible to write scripts to do a task like this. I have a sample at http://aplawrence.com/Kerio/inbox_archive.html

That's not a "tool", it's a script. You'd need to understand Perl and no doubt you'd need to modify it for your specific needs.

I'd like to see Kerio add server side mailbox archiving as a user preference (split off my mailbox monthly) and as an administrative fiat (split up everybody's mailboxes monthly).

It would eliminate a lot of problems from giant mailboxes..


Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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koopa

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Thanks, pcunix. That script could come in handy but, it's not quite what i'm after. My users will move all of their email's out of inbox into, let's say "Project X" subfolder. Now the project has ended and all 4 gigs of "Project X" subfolder needs to be archived. Archive as in I need a .PST of the file to remove out of the users email, off the Kerio server, and stick in the "Project X" folder on the file server.

Am i making since?
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pcunix

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Ayup. I understand your desire. Is it that you want Outlook to download the full message? I avoid Outlook myself (I avoid most everything Microsoft when I can), but it seems that it can do that. If it was setup that way originally, you'd already have the full pst files, wouldn't you? Obviously waiting until the end is going to consume a lot of time, but if you wewre ding it all along would not the pain be lessened?


Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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koopa

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Using the exchange setup (vs pop) the messages aren't downloaded to the local machine. I can setup an Archive PST in outlook and have the users move there messages there but, once they do the email's are removed out of their account and off the server which I don't want to do until the end of the project for backup purposes.

You hit on a something to try though. Maybe I can try a different client besides outlook. I may have better luck using something else.
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pcunix

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You could do it with Outlook IMAP or probably any decent IMAP client.

Leave the KOC for daily use (so that you get the other benefits) but let the other client download a copy. You'd just have to either export the messages or stop that specific folder from syncing if you wanted to remove the data from the server.

That might work for you.


Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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pcunix

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But wait.. you can set sync options for individual folders in KOC - http://manuals.kerio.com/connect/adminguide/en/sect-koff.htm l#sect-mapioffsync

If you had that project folder sync until you are done, doesn't that do what you want? I've never used it, so that's a question. not an assertion Smile

The reason I question it is this warning:

"Warning
If you do not wish to synchronize the folder, disable the Enable synchronization of the folder option. However, any items already included in the folder will be kept synchronized."

I don't know if that means it just leaves alone the stuff already brought local (which is what you want). It's poorly worded..

(update: it does NOY leave stuff alone - you need to export before deleting from server)

[Updated on: Tue, 20 March 2012 16:43]


Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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pcunix

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I just tested this with KOC on Outlook 2010. I set a "Project" folder for full synchronization in Outlook and added messages to it using Web Mail.

After send/receive, I exported the folder to a local pst file and then deleted it from the server. Opening the pst file has everything.

Is that close to what you want?

Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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koopa

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That's it. I'm trying it now. Setting to full synchronization may have been the step I was missing. I've done this same process and always run into a problem where folders don't sync properly until i click on each folder and wait for it to sync. Usually takes 24 hours minimum to sync an account and I'm on a local lan with the server.
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pcunix

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But I would think if you had it turned on from day one, there would be little pain?

Or am I still missing something?

Tony Lawrence
Kerio Preferred Partner and Reseller
Certified for Connect, Control
http://aplawrence.com
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