We are using kerio mailserver / connect for years now and are very happy with it.
Now we have a new mailserver that we use for automated mail communication for status reports. We have one mail address that is defined for all the communication. We receive about 8000 mails per day (all with reports as attachment). Only about 1% of those have to be kept and worked with manually. The rest has to be kept for 6 or 7 days and then be deleted automatically. So I set up a new user in kerio and activated automated clean-out and forwareded the 99% status reports to that account. They are sorted with various rules to different folders to make it easier to find specific reports.
1. Is there a way to set the automatic deletion for an account to less than 30 days (for all folders!) Maybe there is a way to change that directly in some configuration file.
2. The documentation says "To avoid the server's overload, up to 1000 items is deleted from each folder within one clean-out". Where can I see when and how often a cleanout is performed? If there are always only 1000 mails cleaned out this could become a problem, right? Or am I wrong?
3. Is there a way to use filters on existing folders? We have a folder with more than 800.000 mails in it and I need to get the 1% of relevant mail. If there is no way to get it filtered, is it the easiest way to stop the server and just delete the whole folder? Or will that cause problems? I need to get rid of this huge folder and kerio is not able to handle it (causes overload).
Thanks a lot for every hint. Of course the best solution for all those problems would be a way to set clean-up rules on folders, but thats still not possible with kerio ;-(
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