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bergop

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Hi Kerio users,

At our office we have about 30 users and more than 100 projects.
Each user has his own account, all mail is received on the personal address.
We also make a user for every year; 2014, 2013, 2012 etc.
Herein we create folders with projects started that year. These folders are shared so users can attach themselves to these folders as they work on a project.

Some users with a year name containing more than 50000 posts because multiple project folders with many messages enclosed.

We use Apple Mail and Kerio Webmail.
Within Apple Mail each user gets a copy of all messages in their home folder.
When users are associated with multiple project folders the computer becomes slow after opening Apple Mail.
I am wondering if Kerio can handle this large amount of messages/data and if other clients have a better way to process project-related mail.

I'm curious how others regulate the handling of project-related mail.

Thanks for your help.
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MarkK

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Kerio is VERY disk intensive, so the faster the disks on the server and client the better. 50,000 emails is a lot. My machine slows down when it hits 10K to 12K or more in a folder that it is trying to update.

Reading your description, I tend to lean towards you are trying to use email for something that it isn't really intended for. You need something more along the lines of project management or bug tracking software. These types of programs will use a true database on the backend that will handle that volume of data much, much better.

Take a look at FlySpray bug tracking system. It is open source and and free to use. You can use the free copy of MySQL behind it, and PHP. Then you would need to train your people to start using it instead of using email for something that it was not really designed to do.
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bergop

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Hi MarkK,

Thanks for your comment,
Can I use FlySpray as project management system?

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MarkK

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Well, that depends. Project Management is different for different industries/companies. Project Management for a bridge building company has different needs than a software company.

I do know that FlySpray (http://flyspray.org/) is configurable. So it depends what you are tracking. You can see the developers own use of it at https://bugs.flyspray.org/. Take a look at project https://bugs.flyspray.org/task/1819 that involves email.

FlySpray is just one of many of those types of programs. There are a number of open source possibilities depending on what your needs are.

Quick google search shows these
https://www.google.com/search?q=open+source+project+manageme nt&ie=utf-8&oe=utf-8&aq=t&rls=org.mozilla:en -US:official&client=firefox-a&channel=sb

http://opensource.com/business/14/1/top-project-management-t ools-2014

http://www.cyberciti.biz/tips/open-source-project-management -software.html

http://sourceforge.net/directory/business-enterprise/project -management/os:windows/freshness:recently-updated/

http://sourceforge.net/projects/openproj/
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