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Tenglund

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Hi all,

Do any of you have a solution for large mailboxes and syncing clients (Outlook/Apple mail)? As it is now, you have to sync all your mails to the client computer, while the function on iOS allows you to sync only a specified amount of mails.

I would like to have the option to sync only "1 year" or "6 months" to client computers, and be able to search for older mail from the server. Anyone have some ideas about how to fix? The "server wide archive" seems like a bad idea in this case.
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Maerad

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You can define how long the attachments are synced in the outlook kerio connector, but not the mails itself.

Problem is, there's a huge difference between outlook/mac os Mail and iOS. On iOS I guess you use active sync. Also the apps on phones or tablets need special options to keep the data rate / used space under control, something a pc or laptop won't need.

With the Kerio Online Connector (not supported anymore), Kerio gets the mails directly from the server without any bigger, local cache. The Kerio Offline Connector builds something like a mail imap system under outlook and caches every mail, otherwise there wouldn't be a way to read the mails offline (for roadworkers or if the server fails).

There are only three ways, how you can speed it up.

1. Move the mails in archive folders. I do that per year. I have a separate folder (NOT in the inbox) called archive with subfolders like 2012, 2011, 2010 etc. and moved the mails accordingly. The inbox only has the recent 2-3 years. That speeds up a lot AND if you need an older mail, just search in the inbox and if kerio won't find a thing, there's a option "search all mails" you can click on. Important - after you moved all mails, delete the kerio cache from outlook, so it can be synced anew.

2. Use a SSD for the kerio cache. A bit more work and additional costs, but that's the best if you don't wanna change the mailfolders itself. You can change the cache target with a reg entry (I do that with active directory's group policy). So if you trade the old HDD for a SSD and reinstall/copy the OS, no need for any reg settings, the cache will be saved under the user name folder. If you build in a separate SSD (like D:), you need to change the cache dir with the reg key (or however you do that in mac os, read the KB from kerio).

3. If you use roaming user profiles (e.g. the c:\users\username folder gets synced with a server), you NEED to change the cache folder! Otherwise any change in the cache folder will be synced within the user folder. That makes it a lot slower. At least I had that problem with a local machine here. Maybe also some misconfig. Could anyone enlighten me, if the KOFF puts it in a folder that won't be synced?

[Updated on: Tue, 31 May 2016 13:41]

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zebby

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Maerad wrote on Tue, 31 May 2016 12:38

3. If you use roaming user profiles (e.g. the c:\users\username folder gets synced with a server), you NEED to change the cache folder! Otherwise any change in the cache folder will be synced within the user folder. That makes it a lot slower. At least I had that problem with a local machine here. Maybe also some misconfig. Could anyone enlighten me, if the KOFF puts it in a folder that won't be synced?


KOFF puts the cache into c:\users\username\appdata\local which is excluded from roaming profiles.
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Think Fixed

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You should deploy an archive solution. My favorite is MailStore. MailStore Server runs on Windows, and you can run it on either the client version of Windows, or Windows server. Users and admins would have a web interface through which to view their archived emails. It works great. I have deployed it for three of my customers who had users who were major email hoarders.

Howie Isaacks
Systems Admin | Apple Solutions Consultant
Think Fixed LLC, Dallas and Fort Worth

www.thinkfixed.com
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