Home » Kerio User Forums » Kerio Connect » How to auto archive email by monthly, quarterly???
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nasexp

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Hi All,
After one year, now Inbox folder of almost end-users having thousands of email. How can I make Kerio Connect Server to move all old email (of each account) to a folder outside INBOX with a specific name like OldEmail or sth like that?
Thanks
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bm

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nasexp

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bm wrote on Tue, 12 December 2017 08:47
No, you don't.

There is no solution to solve this issue??? Crying or Very Sad
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Jorge

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Sadly there is no feature like that yet! and if you use outlook the auto-archive feature doesn't move all the emails properly, what we end up doing is create PST files and move all the old email into this PST archives manually, meaning scroll down select all the old emails and drag them to the PST this is done per year.
Time consuming task I don't really like it but that's our only solution for archiving old emails and not kill the server storage.
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nasexp

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Jorge wrote on Wed, 13 December 2017 21:11
Sadly there is no feature like that yet! and if you use outlook the auto-archive feature doesn't move all the emails properly, what we end up doing is create PST files and move all the old email into this PST archives manually, meaning scroll down select all the old emails and drag them to the PST this is done per year.
Time consuming task I don't really like it but that's our only solution for archiving old emails and not kill the server storage.

Omg we are having over 300 emails. And the fact is the server storage is being killed as you said Crying or Very Sad
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Bud Durland

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I am facing the same problem. I have people that have 10 year old messages in their mail store. Alas, I think I will have to take a heavy handed approach. Basically, a letter will go out saying "Due to the overwhelming size of our mail store, on (some date in a few months), the server will automatically purge all mail older than (x). Attached are instructions on how to create an archive file and move old mail into it. Please contact IT for further assistance". I don't really expect that to fly, but it may shock people enough to actually begin a productive conversation.
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abiaresi

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Allow me to take advantage of this request.
I was looking into the "Configuration, Archiving and Backup".
What would be the result of enabling email archiving ?
Wouldn't this perform the task object of this thread ?

Thank you,
Alberto
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Bud Durland

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abiaresi wrote on Fri, 15 December 2017 11:40

What would be the result of enabling email archiving ?
Wouldn't this perform the task object of this thread ?


No, all it does it does is place a copy of all incoming / outgoing messages into a special "archive" folder separated by month or week. The archive is not accessible by regular users.
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nasexp

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Bud Durland wrote on Sat, 16 December 2017 14:31
abiaresi wrote on Fri, 15 December 2017 11:40

What would be the result of enabling email archiving ?
Wouldn't this perform the task object of this thread ?


No, all it does it does is place a copy of all incoming / outgoing messages into a special "archive" folder separated by month or week. The archive is not accessible by regular users.

So there is no solution for this fact?

Anyone can help me to generate a script (Linux platform) to create a folder (ex: Old_Emails) in each mailbox and move all items (of each mailbox) which created date is older than a specified date to this folder?

I'm so scared of doing this task for each mailbox manullay because we're having more than 300 emails Crying or Very Sad
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Bud Durland

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nasexp wrote on Sun, 17 December 2017 02:09
Anyone can help me to generate a script (Linux platform) to create a folder (ex: Old_Emails) in each mailbox and move all items (of each mailbox) which created date is older than a specified date to this folder?


So, there are a couple things to consider here. Officially, it is a bad idea to use a script to manipulate the mail store outside of the kerio server's knowledge. You must be careful about file locking, folder indexes, message status flags, etc. I could be that there is a Linux utility script that you could deploy that uses IMAP to move the messages around. That would require knowing all the user's passwords.

But it sounds like you are not purging messages, just moving them to a different folder. Do you have a problem you are trying to solve here (such as performance), or just applying a sense of tidiness?
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nasexp

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Bud Durland wrote on Sun, 17 December 2017 14:58
nasexp wrote on Sun, 17 December 2017 02:09
Anyone can help me to generate a script (Linux platform) to create a folder (ex: Old_Emails) in each mailbox and move all items (of each mailbox) which created date is older than a specified date to this folder?


So, there are a couple things to consider here. Officially, it is a bad idea to use a script to manipulate the mail store outside of the kerio server's knowledge. You must be careful about file locking, folder indexes, message status flags, etc. I could be that there is a Linux utility script that you could deploy that uses IMAP to move the messages around. That would require knowing all the user's passwords.

But it sounds like you are not purging messages, just moving them to a different folder. Do you have a problem you are trying to solve here (such as performance), or just applying a sense of tidiness?

Yes, there are 2 things I need to solve:
- the first is the slowness when reading, search in INBOX folder with email clients like MS Outlook, etc...
- the second is the server storage, if old email can be moved to a folder like OldEmails, I can backup them to another locations easily
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TheMilkMen

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Just FYI this is a third party solution that works very well. https://www.mailstore.com/

With Mailstore you choose how often you run an archive (or automate the process) and allow the user IMAP access to their archived email. We have found that in a number of instances the IMAP connection to Mailstore performs better than the Kerio connection but that'll come down to your server specs.


I too would have preferred something built into Kerio but we've used a virtualised instance of Mailstore at a number our clients and it works very well.

p.s I am not affiliated in anyway with Mailstore.

[Updated on: Mon, 18 December 2017 14:57]

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nasexp

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TheMilkMen wrote on Mon, 18 December 2017 14:56
Just FYI this is a third party solution that works very well. https://www.mailstore.com/

With Mailstore you choose how often you run an archive (or automate the process) and allow the user IMAP access to their archived email. We have found that in a number of instances the IMAP connection to Mailstore performs better than the Kerio connection but that'll come down to your server specs.


I too would have preferred something built into Kerio but we've used a virtualised instance of Mailstore at a number our clients and it works very well.

p.s I am not affiliated in anyway with Mailstore.

Your answer is not relevant to what I am asking!!! Confused
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lunddal

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Why is that not relevant?

Kerio Connect can't do what you want, but third party solutions can.
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nasexp

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lunddal wrote on Tue, 19 December 2017 16:08
Why is that not relevant?

Kerio Connect can't do what you want, but third party solutions can.

It's simply we do not have budget for 3rd party solution Confused I wonder why a good product like Kerio Connect missing this feature Sad
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