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Can someone offer suggestions or advice on archiving users' mail at the end of the year?

What is the best method of arvhiving messages so that users can still access them, but they are not in the "live" inbox?

Does this benefit performance?

Other reasons to do this or not?


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users can still access them, but they are not in the "live" inbox

What exactly do you mean? The messages should no longer be in the mail store, but users must be able to get to it, so actually they must be in the mail store... ???

You could, per user, put the messages older than date x into a zip file (directly in the store itself (with an offline server and do not forget to reindex each users folders after this) and give each user this zip-file... But that won't really help you, cause you're still saving the messages (ok, zipped, so a lot smaller). And looking for a specific messages won't be easy.

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We are after a similar thing (i think)...

Our users are required/need to keep mail for a very long time (upto 5 years) for reference purposes. But they commonly have large attachments and a vast amount of mail. In order to keep the mailserver from being swamped under the quantity of mail, we would like to implement an 'offline' archiving system.

An SQL database of some description springs to mind, whereby the users could search their own (and others in some cases) archived mail via a web interface.

This, coupled with an 'Archive It' folder available to them in their mail client for drag-and-drop archiving and strict mailbox quotas should prevent the mailserver getting too bogged down. It could also be implemented with 'Archive with Attachments' and 'Archive, Stripping Attachments' choices in order to save on storage.

Any ideas???

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Do to laws like Oxley-Sarbanes and E&O issues we need to keep older messages also for up to 7 years. So far the only thing I've found that really seems to be the best is to backup the "#deleted" folder in every users's directory and the purge that folder to help Kerio run faster. For those who don't know the "#deleted" folder is where Kerio keeps messages that have been removed from the trash, and I believe that is a feature that must be turned on in order for it to work.
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